National Occupational Standards in
Archaeological Practice

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AF2 Develop and maintain procedures for the use of information systems

AF2.1 Develop procedures for accessing and amending data

Performance Required

This will involve:

1. Identifying the categories of users that are authorised to access and adding, changing and deleting data
2. Specifying clearly any restrictions on the access and amendment of specific data
3. Providing all authorised users with guidelines and procedures for accessing and amending data
4. Devising procedures to ensure all amendments are recorded
5. Identifying any problems with the access and amendment procedures, and implementing improvements
6. Checking the original and amended data are stored in accordance with the organisation's policy

Occupational Context

1. Categories of users
   • information managers
   • technological support
   • researchers
   • students / supervisors / teaching bodies
   • external specialists
   • local societies / related professionals
2. Procedures for accessing and amending data
   • authorisation and clearance
   • book keeping / software use
   • updating / improving
   • format (e.g. alternative use of graphical presentation); content; structure.
   • use of cross referencing, indexing
3. Organisation's policy:
   • about Data Protection

Knowledge Requirements

You need to know and understand how to:

• Provide guidelines and procedures for users
• Store data

You need to know about:

• The different categories of user
• The types of restrictions to the data that are necessary and why
• The different procedures for accessing and amending data
• The likely problems with accessing and amending data
• The organisation's policy for storing original data

Required Skills

You should demonstrate:

• Trouble-shooting: dealing with questions and explicitly recognising concerns

Evidence Required

You should provide evidence that you can develop procedures for accessing and amending data

The candidate should be questioned, based upon the documentation provided, to explore how they

• develop procedures for accessing and adding, changing and deleting data.

Evidence Rules

The candidate should have been involved in developing procedures for and using information systems over a period of time within a working context.

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Today's date: 31/7/2010
This page last updated: 27/7/2007 16:17