National Occupational Standards in
Archaeological Practice

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AJ14 Manage finance in the business unit

AJ14.1 Make recommendations for expenditure

Performance Required

This will involve:

1. Giving opportunities to relevant people to make suggestions for future expenditure
2. Ensuring that your recommendations take account of past experience, trends, developments and other factors likely to affect future expenditure
3. Clearly stating the expected benefits from the recommended expenditure, and any potential negative consequences
4. Ensuring that where you have considered alternative options for expenditure, you provide valid reasons why you have rejected them
5. Ensuring that you provide sufficient, valid information for relevant people to make a decision on your recommendations
6. Ensuring that your recommendations for expenditure are consistent with your organisation's plans and objectives
7. Presenting your recommendations to relevant people in an appropriate format and at an appropriate time

Occupational Context

1. Relevant people:
   • team members
   • colleagues working at the same level
   • higher-level managers or sponsors
   • financial specialists.
2. Expenditure:
   • supplies
   • people
   • overhead expenses
   • capital equipment.

Knowledge Requirements

You need to know and understand how to:

Analytical techniques

• Analyse expenditure in the past and use the results to make recommendations on more effective use of financial resources in the future
• Carry out cost-benefit analyses in regard to proposed expenditure
• Identify and evaluate alternative options to proposals on expenditure.

Communication

• Communicate effectively on issues to do with proposed expenditure.

Involvement and motivation

• Enable colleagues and line managers to identify and communicate their needs regarding expenditure
• Develop and argue an effective case for expenditure.

You need to know about:

Organisational context

• The trends and developments which may influence future expenditure and how to forecast and plan for these
• The procedures which need to be followed to make recommendations for expenditure.

Resource management

• The importance of effective budgetary control to team and organisational efficiency and your role and responsibilities in relation to this
• The principles and methods which underpin effective budgetary control
• The importance of keeping accurate records of past expenditure
• The information which others need to make decisions on expenditure and how to gather and check the validity of this information

Required Skills

N/A

Evidence Required

You should provide evidence that you can make recommendations for expenditure

The candidate should be questioned, based upon the documentation provided, to explore how they:

• make recommendations for expenditure.

Evidence Rules

The candidate should have been involved in managing the finance in the business unit over a period of time

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Today's date: 4/2/2012
This page last updated: 6/8/2007 10:58